5 Handy Webtools

By Aaron Brown

This month we have searched the ‘intawebs’ for handy webtools. We found so many, we didn’t have the time to review them all. This month we reviewed TinyURL, YouSendIt, Recuva, Box.net and Google Docs and Spreadsheets. If you have a lifesaver webtool you want to share with our Insane family let us know for future additions of Insane News.


If you’ve ever tried to copy and paste a super long URL, then the site Tiny URL is for you.

Tiny URL shortens very long URLS into – you guessed it – tiny URL’s that are more manageable, not to mention easier to copy and paste.

The TinyURL homepage includes a form that’s used to submit a long URL for shortening.



YouSendIt is a great alternative to emailing large attachments to one or more people.

We’ve seen a few customer’s mail servers bogged down as a result of a staff member sending out a 1mb newsletter to 1000 people or more! (1mb newsletter sent to 1000 people results in 1000mb worth of traffic that your mail server has to deal with!)

YouSendIt is a web-based file-sharing service which allows users to send, receive and track files on demand.

YouSendIt stores files on its own servers. The sender simply uploads what they want to share, then they just need to give the person(s) they want to share the file with a simple URL to access the file.

In addition to a free service, YouSentIt also offers three premium subscription plans for people who want to send larger files to more users.

It also offers a branded file dropbox for businesses that want to create an easy way for clients to send large files.



OOPS – accidently hit the DELETE button?

Recuva (pronounced as “re-cov-ah”) is a data recovery program – meaning it is able to recover files that have been ‘permanently deleted’.

It can recover files deleted from your Windows computer, Recycle Bin, digital camera card, or MP3 player. And it’s free!



Box.net is an online content management and file storage provider, similar to DropBox.

Users can store 5GB of whatever they want for free, or pay a little extra for 500GB or more through one of the service’s premium plans.

This service stands out from its competitors with a more intuitive interface that offers instant previews of images, music and text based documents.

All your files reside in your Box.net storage area and can be easily managed through a simple to use application on your computer or mobile device – giving you the ability to access and share your files, no matter where you are!


Google Docs – Online Documents, Spreadsheets and Presentations

If you’ve ever struggled to keep track of different revisions of spreadsheet or word processor files sent over email, Google Docs may be right for you.

Google Docs is a free web-based office suite which incorporates Google’s own version of Word, Excel and Powerpoint and combines these three business tools with an online storage area for your documents.

It allows you to share files with other people which they can update from their own computer. You can, for example, coordinate your student group’s homework assignments, access your family to-do list from work or home, or collaborate with remote colleagues on a new business plan.

Google Docs is an excellent and free alternative to Word and Excel. Documents, spreadsheets and presentations can be created with Google Docs, imported through the web interface, or sent via email.

Documents are automatically saved to Google’s servers to prevent data loss, and a revision history is automatically kept so past edits may be viewed or recovered.


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